Aug 14, 2013 - 2011 Excel for Mac - How to highlight duplicate numbers in 2 columns. Change the next drop down to 'use a formula to determine which cells. Feb 14, 2015 - To find and highlight duplicate registrations in the Excel document using Excel for Mac 2011: Click on the column header for the values you want to check. Choose FORMAT menu, CONDITIONAL FORMATTING. Leave “Show formatting rules for CURRENT SELECTION” at the top. Click the “+” icon to add a rule.
Filtering for unique values and removing duplicate values are two closely related tasks because the displayed results are the same — a list of unique values. The difference, however, is important. When you filter for unique values, you temporarily hide duplicate values, but when you remove duplicate values, you permanently delete duplicate values.
A duplicate value is one where all values in the row are an exact match of all values in another row. Duplicate values are determined by the value displayed in the cell and not necessarily the value stored in the cell. For example, if you have the same date value in different cells, one formatted as '12/8/2017' and the other as 'Dec 8, 2017', the values are unique. It's a good idea to filter for or conditionally format unique values first to confirm that the results are what you want before removing duplicate values. Note: If the formula in the cells is different, but the values are the same, they are considered duplicates. For example, if cell A1 contains the formula =2-1 and cell A2 contains the formula =3-2, as long as the value is formatted the same, they are considered to be duplicate values. If the same value is formatted using different number formats, they are not considered duplicates.
For example, if the value in cell A1 is formatted as 1.00 and the value in cell A2 is formatted as 1, they are not considered duplicates. You can create a rule to color code unique or duplicate data in your sheet. This is especially helpful when your data includes multiple sets of duplicate values.
• Select one or more cells in a range, table, or PivotTable report. • On the Home tab, in the Styles group, click Conditional Formatting, and then click New Rule.
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• In the Style list, choose Classic, and then in the Format only top or bottom ranked values list, choose Format only unique or duplicate values. • In the values in the selected range list, choose either unique or duplicate.
• In the Format with list, select an option for how you want the unique or duplicate values to be formatted. Filter for unique values • Select the range of cells, or make sure that the active cell is in a table. • On the Data tab, under Sort & Filter, click the arrow next to Filter, and then click Advanced Filter. • Do one of the following: To Do this Filter the range of cells or table in place Select the range of cells, and then click Filter the list, in-place. Copy the results of the filter to another location Select the range of cells, click Copy to another location, and then in the Copy to box, enter a cell reference. Note: You cannot remove duplicate values from data that is outlined or that has subtotals.
To remove duplicates, you must remove both the outline and the subtotals first. • Select the range of cells, or make sure that the active cell is in a table. • On the Data tab, under Tools, click Remove Duplicates. • Select one or more of the check boxes, which refer to columns in the table, and then click Remove Duplicates. Excel displays either a message indicating how many duplicate values were removed and how many unique values remain, or a message indicating that no duplicate values were removed.